Best way to backup emails

[neku]

Most mailboxes have limited space and become full quickly. What is the best way, preferably free to take a backup of the mailbox or specific large emails, so that there is free space for receiving new mails?

 

[gwolf666]

What you're describing is a very common problem: mailboxes fill up quickly and end up blocking the receipt of new messages. In my experience, the best free way to handle this is to combine two strategies. First, download the largest emails (with large attachments) to your computer using a client like Thunderbird or even the export option in Gmail/Outlook. Once saved locally, you can delete them from the server and free up space without losing the information. Second, set up filters so that emails with attachments go to a specific folder and you review them periodically. I also recommend compressing downloaded attachments into ZIP files to save additional space. Personally, this method has worked very well for me because you don't depend on paid services and you maintain complete control over your backups. This way, your mailbox remains free and always ready to receive important new emails.

 

[neku]

I am using paid email services and wasting a lot of time deleting the large number of spam messages I receive daily. I will check if the above options are available.

 

[serki777]

Just download your data using Google Takeout or the equivalent for your provider. It gives you a compressed file of everything. I did this last year when my Gmail hit 95% and it cleared up tons of space instantly.